 |
||
 |
 |
 |
 |
 |
 |
 |
 |
 |
 |
 |
 |
 |
 |
 |
 |
 |
ILDP Grant Writing Tips
This guide offers hints to help you write a successful Interlibrary Loan Development Program (ILDP) grant proposal. Use this step-by-step guide as you work through your ILDP competitive grant application.
This guide takes you step-by-step through the ILDP application's three sections:
Contact information for your library.
A descriptive section, where you describe your proposal and provide information about your library's collection, budget and ILL (Interlibrary Loan) history.
The narrative section, where you justify why your proposal merits funding.
Type the name of your library, its address, city, zip code on the spaces provided. List the library director's name and phone number in the appropriate spaces. Feel free to include your email address on the address line, if you wish.
Q 1: Does your library participate in statewide interlibrary loan?
Q 2: Does your library charge clients or nonprofit libraries in Kansas?
Libraries that charge any of the ILL (interlibrary loan) fees listed in Question 2 are ineligible for ILDP grants. So if you answer "Yes" to any of the items in Question 2, your library will not receive an ILDP grant. Please note that charges for ILL postage are considered fees.
Q 3: List the subject or topic you wish to develop with ILDP funds.
Be specific. Remember, videos, books on cassette, and compact discs are formats, not subjects. If you're requesting materials in these formats, specify the subject in the space provided.
For a subject listing of recent ILDP grant awards, see ILDP competitive grant awards.
Q 4: Specify the format(s) of items you want to buy with grant funds.
You can use ILDP funds to buy multiple formats. For example, you could buy books and videos on your topic. On the application, circle the format(s) of items you wish to purchase.
Q 5: How many titles do you own in this subject area?
In the space provided, type the number of titles in your collection on the subject you're proposing to develop with ILDP funds. Include print and non-print titles.
Q 6: How many titles on this subject area or topic do you intend to buy with local funds?
ILDP funds are supposed to supplement your local cquisitions budget, not replace it. So the Network Board is nterested in seeing how much local support you're willing to contribute to the project during the grant period. The more local support evident for your proposal, the stronger your request will be.
Remember, no ILDP grant award can exceed your local acquisitions budget.
Q 7: How many titles on this subject area or topic do you intend to add with grant funds?
Specify the number of titles you propose to purchase with your ILDP grant. Include print and non-print titles.
Q 8: Total ILDP amount requested.
List the total amount of your ILDP request, rounded up to the nearest dollar. Generally, this will be the number of items listed in Q 7, multiplied by an average cost factor from standard reference sources such as the Bowker Annual or Books in Print. You can also obtain pricing information from vendor's catalogs.
If you're paying a processing center to add your ILDP acquisitions to the Kansas Library Catalog, be sure to include that figure in the total amount you're requesting. This processing fee cannot exceed 20 percent of the total amount you're requesting.
Remember, the amount you request cannot exceed your local acquisitions budget shown in question 9.
Q 9: What is your library's total acquisitions budget this fiscal year?
List your total budget amount for adding new materials to your collection, including books, non-print materials, and periodicals. Your amount requested in Q 8 must be equal to or less than the local acquisitions budget shown in question 9.
Q 10. How many items did your library borrow from other libraries through interlibrary loan last year?
In the space provided, type the number of items your library borrowed from other libraries through ILL during the most recent annual reporting period. Include originals (books, videos, tapes and other items returned to the lender) as well as copies. This is the same number you supply on your annual ILL activity report to the State Library.
Q 11. How many items did your library lend to other libraries through interlibrary loan (ILL) last year?
List the number of completed lending transactions for your library in the most recent annual reporting period. Include originals (books, videos, tapes and other items returned to the lender) as well as copies. This is the same number you supply on your annual ILL activity report to the State Library.
Note: It's OK if your library is new to ILL and has few items to report. One of the ILDP's purposes is to recruit new participants in the statewide interlibrary lending network.
Q 12. Are you willing to make your library's entire circulating collection — including videos — available through ILL?
If you receive an ILDP grant, you are expected to make your entire circulating collection — including videos — available via interlibrary loan.
This requirement stems from the Network Board's commitment to making our state's information resources available to the broadest possible audience. It also reflects the Guidelines For The Interlibrary Loan Of Audiovisual Formats from the American Library Association's Video Round Table. According to these guidelines "Audiovisual materials should be lent to other libraries and agencies as freely as possible..."
Q 13. If you are requesting funds for videos, do the videos you intend to buy have public performance rights?
According to the Federal Copyright Act (Public Law 95-553, Title 17 of the United States Code), pre-recorded video cassettes and videodiscs available in stores are for home use only — unless they include public performance rights.
Videos purchased with ILDP funds must have appropriate public performance rights. Many vendors offer these public performance rights with the videos they sell. Review their catalogs to make sure the videos you're considering for purchase include public performance rights. If in doubt, ask the vendor to verify that any videos you wish to purchase with ILDP funds have public performance rights.
Or consider buying an umbrella license from the Motion Picture Licensing Corporation (MPLC), at a cost of about $150 per year. This license allows libraries and schools to legally show certain "home use only" videos. For more information, call 800/462-8855 or 310/822-8855. Note: you'll need to use local funds to purchase this MPLC umbrella license, however.
Q 14. If you're requesting funds for videos, does your library have a written policy that forbids unauthorized duplication or public showings of library videos?
Here's a sample policy, adapted from the ALA Video Round Table's Guidelines For The Interlibrary Loan Of Audiovisual Formats:
You can fulfill this requirement by posting warnings on video materials, recorders or players used in the library to inform customers about the existence of copyright laws. For example: "Many videotaped materials are protected by copyright. 17 U.S.C. Section 101. Unauthorized copying may be prohibited by law."
Blue Skyways | Kansas Center for the Book
Audio Books, Music & More | Homework Kansas | State Data Center | Talking Books
State Library of Kansas, Capitol Building, Room 343-N, 300 SW 10th Avenue, Topeka, KS 66612-1593
infodesk@kslib.info | Phone: 785.296.3296 or toll free: 1.800.432.3919
